DayCare - Child Handbook

Souls Harbor Daycare

VCA Childcare Handbook 2022-2023

Vinemont Christian Academy

Child Care Handbook

Vinemont Christian Academy

Christian Character Training

Is an

Integral and Inseparable

Ministry of

Soul's Harbor Ministries

21325 US HWY 31 North

Vinemont, AL 35179

Since 1976

Printed in 1998

Printed in 2004

Revised in 2007

Souls Harbor Daycare

VCA Childcare handbook 2022-2023 index (HTML)

  • Letter to the Parents

  • Welcome from the Principal

  • Vinemont Christian Academy's Statement of Faith

  • Type of Religious Instruction

  • Type of Academic Program

  • A Biblical Philosophy of Discipline

  • Steps of Discipline our Program will Implement

  • Type of Lunch Program

  • Pupil-Staff Ratio

  • Staff Qualifications

  • Communicable Diseases

  • Confidentiality

  • Childhood Diseases

  • Medication Policy

  • Diapering and Potty Procedures

  • Things Parents or Guardians are required to do

  • Arbitration

Souls Harbor Daycare

Letter to the Parents

Dear Parents,

We are honored that you have selected our Christian Character Training Program for your child's care. We continue to receive exciting reports of what the Lord is doing among the preschoolers. Our aim is to provide a Christian atmosphere, which will lead your child into the ways of God and the words of the Lord Jesus Christ.

A handbook has been prepared in order to familiarize you with our total program. As a ministry of Soul's Harbor Ministries, our Christian Character Program is exempt from license by the State under Act 81-310.

In order to maintain our exemption, we are required to submit certain forms which are to be notarized in order to certify to the state that we have informed you that we are exempt from state licensure. The Christian schools of Alabama have worked and prayed hard for the passage of this law. We try to maintain a high standard of excellence in our child care ministry. It is for this reason that each parent is required, by law to fill out a form stating that they have been informed that our Christian character Training Program is exempt from state license. Our daycare supervisor will help you complete this form.

We are proud to make the name of Christ known in all that we do and are praying that we can make the fullness of His riches known in your child and in your home!

Sincerely in Christ,

Mrs. Kori Dawson

Prinicipal / Administrator

P.S. It is also required, by law, that we have your child's medical history form filled out and maintain a record of immunizations. Please ask the daycare supervisor for more information if you have not completed the necessary forms.

Souls Harbor Daycare


Dear Parents:

Soul's Harbor Ministries is honored that you have chosen our Christian Character Training Program to help you care for and train your child to be all God Intended him to be. We hope to work with you in these early years of your child's life to provide the best care available outside your own home.

We not only desire to provide a good place for your child to be cared for, we want to give him a Christian staff that has a calling to this ministry, who loves children and are conscious of each child's needs spiritually, physically, and socially.

We also desire to minister to the entire family's need, especially their spiritual need. We plan to communicate Biblical principals to the family. We in tend to plant in you and your child's heart the Word of God, and to pray that God will cause it to be fruitful in your family life, that your home will experience all the joy God intended the home to have.

Thank you for the opportunity to be of help. May God bless our working together to rear the most precious possession we could have, our children!

Serving Jesus Really Pays,

Mrs. Kori Dawson

Souls Harbor Daycare

VCA's Statement of Faith

We believe in:

1. The inspiration of the Bible, equally in all parts and without error in its origin.

2. The one God, eternally existent Father, Son, and Holy Spirit, who created man by a direct immediate act.

3. The pre-existence, incarnation, virgin birth, sinless life, miracles, substitutionary death, bodily resurrection, ascension to Heaven, and the second coming of the Lord Jesus Christ.

4. The fall of man, the need for regeneration by the operation of the Holy Spirit on the basis of grace alone and resurrection of all; to life or damnation.

5. The spiritual relationship of all believers in the Lord Jesus Christ, living a life of righteous works, separated from the world, witnessing of His saving grace through the ministry of the Holy Spirit.

Souls Harbor Daycare

type of religious instruction

Our effort will be to train each child in God's ways and to point them to His Son, the Lord Jesus Christ. We plan to do this through music and song, Bible Lessons, structured play, free time, mealtime, etc. The religious instruction and the academic program are inseparable. For this age group, the establishment of character is our top priority! How soon the child learns his ABC's is not as important as teaching him how to live.

Souls Harbor Daycare

type of academic program

The ability to comprehend facts is limited in relation to our ability to visualize words. Children cannot understand what they cannot get a picture of. It will be our aim to relate the character concept to learning content for purposes of illustration. Animals for example are illustrated in scripture as a means of pointing out character qualities.

Be it understood that we want our students to know specific character qualities, their meaning, their illustration in scripture, and their operation in life.

The foremost quality when dealing with children is ATTENTIVENESS (Heb. 2:1). They must first be taught to pay attention to you if they are going to learn from you.

For these reasons, we will use a loosely structured curriculum. The bulk of our academics will be taken from resources such as Accelerated Christian Education, A BEKA materials, and King James Version of the Holy Bible.

Souls Harbor Daycare

a biblical philosophy of discipline

Proverbs 29:19, "A servant will not be corrected by words: for though he understand he will not answer."

Proverbs 25:28, "He that hath no rule over his own spirit is like a city that is broken down, and without walls."

Proverbs 13:24, "He that spareth his rod hateth his son: but he that loveth him chasteneth him betimes."

Ephesians 6:4, "And, ye fathers, provoke not your children to wrath: but bring them up in the nuture and admonition of the Lord."

Souls Harbor Daycare


1. A firm expression on the staff member's face can usually bring a child to self-control.

2. A child could be asked to put his head down on the table.

3. A child could be asked to stand by the side of his chair.

4. A child could be guided to a chair apart from the rest of the class.

5. A child could be asked to take the supervisor's hand for a while.

6. He could be limited in his free time at recess. Not to include all recess.

7. A child could be talked with outside the classroom after asking another

staff member to supervise the class.

8. A child under 12 months of age will not receive corporal correction from a staff member.

9. A child 12 months thru 24 months may receive a "pop" on the hand or bottom with a staff member's hand when defiant behavior occurs. Not to exceed 2 pops on any one occasion and 4 pops on any one day. If the child cannot be corrected in this manner, he will be taken away from the group by a different staff person to counsel the child to accomplish the acceptable compliance with the instructions.

10. A child 24 months of age and older, may be given a "pop" with a thin flat paddle, measurements not to exceed (10in. x 5in.) and not to exceed three pops on any one occasion and not to exceed 5 pops on any one day. The severity of the offense will determine the number of "pops" the child will receive.

11. A child will not be handled roughly, embarrassed, threatened, or left alone in the classroom.

12. Corporal correction will be administered in the presence of another staff member as a witness.

13. All correction will be administered in love and obedience to the Holy Bible (King James Version) to train and build Godly character in your child.

14. Disrespect, profanity in word or action will not be permitted.

15. Any child who has a behavior problem that cannot be controlled or

modified to acceptable limits by staff members will be dis-enrolled from

this child care ministry.

Souls Harbor Daycare

type of lunch program

A snack at 9:00 A.M. and 2:00 P.M.

A full, nutritionally balanced meal prepared and served hot each day for lunch.

For those who must stay late, there is another snack at 4:30 P.M.

There is a weekly menu posted on the bulletin board.

Parents must furnish infant bottles, ready to feed, in bottles. The staff does not mix and prepare bottles, and in compliance with Health Department rules, must discard all formula that child does not drink at any particular feeding. (We can not feed your child left over formula in a bottle.)

Parents must furnish baby food, cereal and diapers.

Souls Harbor Daycare

Pupil-staff ratio

Staff is anyone who would be in the facility and could immediately assist in the supervision of the children if needed, and who could aid them in the event of fire or other potential disaster.

Ages 0-12 months:.......................1 staff per 5 infants

Ages 12 months - 18 months:........1 staff per 5 children

Ages 18 months - 2 1/2 years:........1 staff per 7 children

Ages 2 1/2 years -4 years:..............1 staff per 11 children

Ages 4 years - 6 years:..................1 staff per 18 children

Ages 6 years and older:................1 staff per 21 children

Souls Harbor Daycare

staff qualifications

We believe your child is the most important gift (next to eternal life for those that will accept it) God has given you. Therefore, only Godly, dedicated, healthy, qualified people will supervise your child.

Let's look at each of these characteristics:

Godly -- Character and reputation must be above reproach.

Dedicated -- Must have and maintain an excellent work attendance

record. Must love children with a burning desire to make them happy

and adjusted in life.

Healthy -- must maintain regular health checkups.

Qualified -- must have training and experience to meet approval of the

pastor, Deacon Board, Advisory Board. Must hold a current certificate of

commissioning and be born-again Christian.

Each staff member is required to take an extensive training course provided by Accelerated Christian Education. The course sharpens staff expertise in areas such as educational philosophy, discipline, procedures training and interpersonal relations. Staff is provided with periodic update training and seminars.

Souls Harbor Daycare


Soul's Harbor Daycare is acutely aware that there may be communicable diseases that may prohibit a child from enrollment in our child care program. We regret that such situations exist in our country. Soul's Harbor has an obligation to protect enrolled children, daycare workers, and church staff from diseases such as AIDS, SYPHILIS, GONORRHEA, or other non-curable, communicable diseases. Children carrying these ot other non-curable diseases will not be accepted in Soul's Harbor Daycare. This policy applies to children already enrolled, or who wish to enroll, who are carrying or test positive for the presence of antibodies to the AIDS virus, (HTLV- 111 / LAV) or other non-curable diseases. Due to our obligation to present children, workers, and church staff, we cannot accept, nor retain, children in daycare, who are afflicted with these diseases.

Souls Harbor Daycare


Information about students having AIDS, or other communicable diseases will be kept in strictest confidence by daycare and church administration. Any information to be released will be done so only at the direction of the Pastor of Soul's Harbor Ministries.

Souls Harbor Daycare

childhood diseases

(Example: Chicken Pox, Measles, Mumps, etc.)

If your child has, or is suspected to have, any contagious childhood disease, call the daycare supervisor for information on daycare attendance before bringing them to the daycare.

Souls Harbor Daycare

medication policy

This daycare cannot administer any medication, diaper rash salve or cream, powders or sunscreen without written permission from the parents or legal guardian.

If you need our staff to administer medication to your child, you will need to fill out a medicine form. (Just ask one of our staff for a medicine form) On this form you will need to be sure to write the child's name, date, name of the medication, how much to give your child, when to give it to your child or how often, and also be sure and sign your name.

You may bring a note from home with the same information and give to the daycare worker instead of filling out a Medicine Form at the daycare.


The law makes it illegal to give medication to children in child care, other than as prescribed by the doctor or as listed on the label for over the counter medication, regardless of parental instructions or permission.

Souls Harbor Daycare


We check the children periodically to see if the child's underclothes/diapers are soiled.

If the child is wet, he/she is placed on the changing table; the diaper is removed. If child has soiled his/her diaper, we use disposable wipes to clean the diaper area. Some parents prefer their own brand of wipes and bring them for us to use on their child. For those parents who don't prefer a certain brand, we use wipes the daycare has supplied.

If the parents instruct our workers, we will put powder or salve, (that the parent supplies) on the child's diaper area if they have a rash or irritation. Parents must supply diapers for their own children. Our workers wash their hands in antiseptic soap after each change.

Parents should let workers know when they are ready to start potty training their child. We also will work with them to train the child in the following ways:

1. We encourage the child to go to potty.

2. We will take the child periodically to potty until the child learns to tell us that he/she needs to potty. We will help the child with pulling up or

down their clothes.

3. We will sit the child on the potty seat on top of the toilet seat.

4. We will stay with the child or very close by the child, until he/she is

capable of potting alone.

Even little boys are placed on the potty seat until they are older or better potty trained, then we teach them to stand on the floor in front of the toilet, as you would do at home.

When we are helping train a child to use the potty, we will stay close contact with the parents to be in keeping with what they are doing at home to potty train the child.

After the child is older, or better trained, we will start to let him/her go potty on their own, but will keep a close check on the child to help him/her with their clothes or with cleaning.

Souls Harbor Daycare

things Parents or guardians are required to do:

1. We don't supply breakfast. We do supply lunch and 2 snacks, sometimes 3 snacks a day.

2. If your child needs medicine (provided by the parent or guardian) administered during the day, please write us a note telling what kind of medicine, how much and when to give it.

3. We never give aspirin! If your child runs a fever of 99-102 degrees, we will give him Tylenol, if we have written permission from parents (on the back of the Medical History form). If your child's fever gets over 102.3 we will parents to let them know. If parents prefer us calling them instead of giving the Tylenol, please write that on the back of the Medical History form.

4. We need written permission for anyone to pick up your child, other than the parent or guardian who enrolled the child.

5. We expect you to keep your bill paid up. If you get paid once every two weeks, then it is all right to pay your bill every two weeks, otherwise we expect you to pay once a week. If you get three (3) Weeks behind on paying your bill, you lose the privilege of leaving your child to be cared for in these daycare until you can pay your bill.

6. If your child is absent for a week (five days) and you don't call us to reserve your child's space, we will assume you have taken your child out, and will fill that space with some one on the waiting list.

7. If you pick up your child after 6:00 p.m., there is an extra fee of $5.00 for each 5 minutes you are late.

8. We are not responsible for toys your child brings from home.

(Please do not bring toys from home).

9. Children are not permitted to play with toy guns or knives in the daycare. (They get too aggressive with other children).

10. Children are not permitted to play with Barbie dolls in the daycare.

11. Children should not bring chewing gum to the daycare.

12. The parent must maintain a change of clothes at the daycare at all times, in case their child soils their clothes.